Private Swims
Booking Terms and Conditions
It is the responsibility of the Hirer to have read and understood these Booking Terms and Conditions and ensure that all Users that attend the Facilities are made aware of any conditions relevant to them
1. DEFINITIONS
1.1 In these Conditions of Hire the following words and expressions shall have the following meanings:-
Private Swims: the pool hire business operated at 2A Church Road, Carryduff, Belfast BT8 8DT t/a Private Swims
Private Swims Representative: an authorised representative of Private Swims
Facilities: Swimming pool and changing rooms at Private Swim's premises
Hire Period: the period or periods of hire booked by the Hirer on the website and agreed by the Private Swims Representative
Hirer: The Hirer of the Facilities more particularly described at Condition 2 below
User/Users: People using the Facilities as members of the Hirer's party
Pool Rules: Private Swims Swimming Pool Rules as may be amended from time to time by Private Swims
2. THE HIRER
2.1 The Hirer is the person (whether acting as an individual or on behalf of a club or organisation) hiring the Facilities.
2.2 The Hirer must be over 18 years of age.
2.3 Where the Hirer indicates that he or she signs the application form on behalf of any club or organisation, that club or organisation shall also be deemed to be the Hirer and such person signing the form shall be jointly and severally liable with the Hirer for any breach or non-observance of these conditions. Should there be any default of payment by that club or organisation, the person signing the form shall be deemed personally liable. Such person must be present at all times when the Hirer is using the Facilities unless otherwise agreed with Private Swims Representative.
2.4 The Hirer is responsible for the safety of the Users throughout the Hire Period. The Pool Rules attached to these Conditions of Hire must be adhered to.
3. APPLICATION FOR HIRE
3.1 Applications for hire must be made on the Private Swims website by the Hirer.
4. ACCESS TO THE FACILITIES
4.1 Provided the Hire Period has been agreed by the Private Swims Representative the Hirer and the Users will be given access to the Facilities by the Private Swims Representative.
4.2 The Private Swims Representative may refuse admission to the Hirer or User(s) without giving any reason for doing so and may require the Hirer or User(s) to leave Private Swims at any time during the Hire Period.
5. USE OF THE FACILITIES AND SAFETY OF USERS
5.1 The Hirer acknowledges that Private Swims does not have a life guard on duty at the Facilities and agrees that the Hirer shall be solely responsible for the health and safety of all Users.
5.2 The use of the Facilities is dependent upon the Hirer and the Users observing the Pool Rules.
5.3 No children are allowed in the pool enclosure.
5.4 All Users must be able to swim.
5.5 The Hirer and Users must adhere to the maximum number permitted to use Private Swim's pool at any one time: Maximum numbers in the pool at one time is 4 people.
5.6 The Hirer must familiarise himself/herself with the emergency procedures for fire (set out on the fire notice in pool area), first aid and accident reporting and carry them out to the best of his/her ability. The First Aid kit is available, any use of which should be reported to the Private Swims Representative.
5.7 All accidents must be recorded in the Site Accident Book as well as reported to the Private Swims Representative as soon as possible.
5.8 Any damage or hazards eg sharp edges to be noted in pool record and reported to the Private Swims Representative.
5.9 The Hirer must have access to a mobile phone at all times in case of an emergency. The site location is displayed on the pool safety rules poster and should be given to emergency services in the event of an accident.
5.10 The Hirer and the Users must participate in any evacuation drills or procedures operated by Private Swims.
6. HIRER'S RESPONSIBILITIES
6.1 The Hirer is responsible for the safe admission and departure of Users to and from Private Swims and the Facilities. Late departure outside of the allocated time will be charged at full price for the following booking slot, with no exceptions.
6.2 The Hirer is responsible for the behaviour of the Users.
6.3 The Hirer will be responsible for the provision of all such information, instruction and supervision as is necessary to ensure the safety of any activity for which the Facilities are used.
6.4 The Hirer is responsible for any special needs or requirements of the Users.
6.5 The Hirer is responsible for the adequacy, suitability and safety of all equipment brought to the Facilities.
6.6 Any equipment brought to the Facilities must be removed at the end of each Hire Period.
7. CONDITION OF FACILITIES
7.1 The Facilities must be left clean and tidy after each hire period. This includes cleaning the toilet and removing all rubbish. If the Facilities are not cleaned to the reasonable satisfaction of the Private Swims Representative, the Hirer will be responsible for the cost to have them cleaned.
8. CANCELLATION BY PRIVATE SWIMS
8.1 Private Swims reserves the right to cancel or amend an agreed booking for reasons including but not limited to:
8.1.1 Private Swims requires the use of the Facilities;
8.1.2 Private Swims considers that the Facilities are unfit for use; or
8.1.3 Any reason beyond Private Swims control.
8.2 Private Swims will give as much notice as reasonably practicable in the event of any cancellation in accordance with Condition 8.1. The booking can be transferred to another date, or the Hirer will be reimbursed in full for any part of the booking not used. Private Swims will not be liable for any other expenditure incurred, or loss sustained directly or indirectly by the Hirer or the user, arising from cancellation.
8.3 If the Hirer is in breach of these Conditions of Hire, Private Swims reserves the right to cancel a booking immediately and no refund will be given.
9. CANCELLATION BY THE HIRER
9.1 All bookings are non-refundable.
9.2 Bookings may be amended provided at least 24 hours notice
9.3 No changes are permitted within 24 hours of the start time of the booking.
10. DAMAGE
10.1 Any damage to the Facilities should immediately be reported to the Private Swims Representative.
10.2 If any damage is done to the Facilities by the Hirer or the Users, Private Swims may at its discretion carry out the necessary repairs and the Hirer will undertake to pay the cost of such reparation.
11. INSURANCE
11.1 Private Swims has in place public liability insurance for the Facilities to a maximum cover level of £5,000,000. A copy of the policy is available upon request. Such insurance shall not cover the Hirer's property nor that of any third parties.
11.2 Any additional cover required by the Hirer shall be at the Hirer's expense
12. Gift Cards
12.1 Validity: This gift card is valid for 12 months from the date of purchase. The expiry date is non-extendable, and the voucher must be redeemed within this period
12.2 Redemption: This gift card entitles the holder to a single 60-minute private swim session. To redeem, please book in advance, as availability is subject to scheduling and pool capacity
12.3 Booking: Advance booking is required to ensure pool availability. Bookings can only be made via the link on the gift card
12.4 Non-Transferable & Non-Refundable: This gift card is non-transferable and non-refundable. It cannot be redeemed for cash or exchanged for other services
12.5 No Show/Cancellation: A cancellation notice of at least 24 hours is required to reschedule. If you fail to cancel or reschedule with sufficient notice, the gift card may be considered redeemed
12.6 Restrictions: The gift card is for private, recreational swimming only and is intended for friends and family. It cannot be used for any commercial, group training, or professional use
12.7 Pool Rules & Safety: All guests are required to follow pool safety guidelines and facility rules. The management reserves the right to ask guests to leave if rules are not followed
12.8 Lost or Stolen Cards: This gift card should be treated as cash. Lost or stolen gift cards cannot be replaced or reimbursed
12.9 Changes to Terms: The facility reserves the right to amend these terms and conditions without prior notice